Taking notes during group therapy sessions can be one of the toughest parts of being a mental health professional. With so many voices in the room, tracking who says what, and putting it all into detailed notes, can feel nearly impossible. Mistakes or confusion about who said what can easily slip in, making it tough to create accurate progress notes or session summaries.
TheraPulse is designed to make this job much easier and more accurate. Here’s how TheraPulse helps therapists save time, create reliable notes, and get more out of every group therapy session.
The Challenge of Group Therapy Note-Taking
Traditional note-taking methods often struggle with:
- Multiple people talking during a session.
- Overlapping voices or quick back-and-forth discussions.
- Remembering who said each key point after the session ends.
Basic transcription software usually blends everything together. Without separating the voices, it’s hard to know which person made which comment. This not only affects the quality of the notes, but also risks missing important insights or confusing who said what.
Here’s How TheraPulse Solves These Problems
TheraPulse was built for the real needs of therapists, especially in group settings. Its advanced multi-voice detection automatically identifies and labels each speaker, giving you clear, accurate, and organized session notes.
1. Accurate Voice Separation
During any session—family, couples, or groups—TheraPulse listens for every voice and tags their speech separately. Even if several people talk, the system links each comment to the correct speaker. This means your session summaries actually match what happened in the room.
Example from a couples session:
- Speaker 1: I feel overwhelmed at home.
- Speaker 2: I want to help more, but I don’t know how.
- Speaker 1: Communication has been tough lately.
Instead of a jumbled transcript, you get clear attributions so you know who said each sentence.
2. Fast, Simple Documentation
TheraPulse lets you document group therapy in three flexible ways:
- Live Session Transcription: TheraPulse can transcribe your in-person or telehealth group sessions in real time without interrupting your flow.
- Live Dictation: Prefer to summarize after the fact? You can dictate your summary right after the session and let the software turn it into organized notes.
- Upload Recordings: Have audio from a session? Upload it easily, and TheraPulse creates a detailed transcript with each speaker tagged.
For any method, you receive a full, readable transcript that links each statement to the right group member.
3. Automated Session Notes & Summaries
TheraPulse turns transcripts into structured, ready-to-use notes. Choose from templates like SOAP, DAP, or BIRP—or customize your own. The final notes show each client’s contributions, patterns over time, and highlights from the session.
You can also generate insightful summaries that point out trends and key moments, helping you track client progress from session to session.
4. Flexible for All Group Types
Whether it’s a large therapy group, a family session, or couples counseling, TheraPulse is designed to handle any number of voices. Every participant is recognized and recorded, even if you don’t tell the software ahead of time how many people are present.
5. Security and Compliance
TheraPulse is HIPAA and PHIPA compliant, with industry-leading encryption. Your group session notes are safe, private, and meet all requirements for health data protection. You can easily request a signed Business Associate Agreement (BAA) for added peace of mind.
Why Therapists Choose TheraPulse for Group Sessions
- More accurate records: Every group member is heard and documented.
- Saves time on paperwork: Transcripts and notes are ready in minutes, not hours.
- Reduces errors: No more guessing who said what after a busy session.
- Gives clearer insights: Understand group dynamics, recurring topics, and individual contributions.
- Works with your systems: TheraPulse integrates with most EHR and telehealth platforms.
Example: A Family Session Made Easy
Imagine a session with parents, a teenager, and a therapist. The discussion jumps from school issues to family routines to conflict resolution.
With TheraPulse’s multi-voice detection:
- Every family member’s statements are logged separately.
- Your notes reflect each person’s perspective and emotional tone.
- Later, you can track how each participant’s input changes over time, helping with treatment planning and follow-ups.
Try TheraPulse Today
If you want less paperwork, more insight, and reliable group therapy documentation, it’s time to switch to AI transcription software for therapists.
With TheraPulse, group note-taking goes from messy and stressful to clear and effortless—helping you focus more on your clients and less on your paperwork.
